Facility Reservations

You can access the request form directly, or by using the "Request an event" button after logging into Coursedog.

You'll be prompted to choose an event type. Please select "Internal Space Reservation" then use the Continue button to proceed to the form.

1. Start by entering the basic details about the event, including the name, type, and description.

   

2. Next, you'll need to use the Add new meeting button to enter the desired date, time, location, and any applicable resources for the event.

3. After entering the date and time, use the Location field to open the Select room popup

   

4. You can scroll through the list of available rooms or use the Search for rooms field to easily find a location. After you've located the desired location, select it from the list.
   By default, Coursedog filters out any rooms that are unavailable during the date and times entered for the event. If you turn the Show only available rooms toggle off, Coursedog will alert you if there is a scheduling conflict for the selected location and prevent you from submitting the request.

   

5. After selecting a location, use the Resources field to select any necessary resources for the event, such as tables and chairs or microphones and speakers.

   

6. Once all required fields are filled in under the Meetings & Locations section, you can proceed to the Additional Information fields. Be sure to enter the anticipated number of attendees and select the audience type for the event. You can use the yes/no indicators to let Public Safety know if parking will be required for attendees and to let QCC Dining Services know if you need catering services.

7. Enter your name, email address, and phone number in the Contacts Section. If desired, you can add additional contacts for the event by using the Add new contact button.
   Please note that the name, email, and phone fields must be entered. Generally, Coursedog will pre-populate your name and email address.  "(555) 555-5555" in the phone field will need to be replaced with your phone number, otherwise Couresdog will not allow you to submit the request.
   

8. Choose your department from the Department field in the Department or VP Approval section, and attest that you have received approval from your department head or VP.

   Please note that Yes must be selected in order to submit the event.
   
   

9. Submit the request!

   

All required fields must be filled in. Coursedog will not allow you to submit the event if any required fields are left empty.

If your event will span multiple locations, you can easily indicate that while completing the request form.

Under the Meetings & Locations section, use the Add new meeting button to add each location. Each meeting entry allows you to specify the desired date, time, location, and resources needed.

Coursedog makes it simple to request a recurring event, without needing to submit a new request for each date and time.

Under the Meetings & Locations section, use the Repeat field to specify the recurrence pattern.

Coursedog automatically notifies you via email when your request has been approved or rejected. You can also review the status of your requests on the "My Requests" page.

A space manager or other reviewers, such as those from Buildings & Grounds or Media Services, may temporarily suspend your request while they check the availability of your chosen location or resources for the specified date and time. Only reviewers at the same approval step can lift this suspension. You can find out who suspended your request by opening it in Coursedog.

Reservation requests must be submitted no less than 48 hours in advance, however, we ask that all events be submitted at least two weeks in advance to allow all necessary approvers to review the request and ensure that it can be accommodated.

Please note that a request submitted on a Friday afternoon for the following Monday is likely not to be reviewed and approved in time for the event.

Requests can currently be submitted for up to 120 days in the future. Event requests submitted too far in advance can interfere with course scheduling for the following semester. Course scheduling holds priority over all other uses of campus facilities. We are unable to set the 120 day limit only for academic spaces, so this also impacts the ability to book locations like the Quad, Medical Arts Well, SUL, etc., beyond 120 days.

As the Queensborough community becomes familiar with Coursedog and understands that reservations are subject to change based on academic scheduling needs, this limit will be reconsidered for removal.

Coursedog is closely integrated with CUNYfirst and Archibus (CUNY's facility planning system), which means that most location information is imported from these systems. As a result, some locations may not match the names we're familiar with. For example, the Medical Arts Well is listed as M-CC03 in Coursedog.

To help you navigate this, we've added supplemental information for many locations that is searchable. We are also working with CUNY to make this information more prominent. In the meantime, here are a couple of steps you can take:

• Use the "Search for rooms" field in the "Select room" popup to search by the name you know.

• Check the "Identifying Locations in Coursedog" section on this page to find the corresponding Coursedog name for each location.

Thank you for your understanding as we work to improve this experience!

Yes! You'll need to open the request from the "My Requests" page in Coursedog and use the "Edit Request" or "Delete Request" button.

Yes! Coursedog allows you to request a recurring event on the reservation request form. Please review the step-by-step instructions for requesting an event in the "Reservation Requests Guide" section above.

Yes! Coursedog allows you to request multiple locations for an event on the reservation request form. Please review the step-by-step instructions for requesting an event in the "Reservation Requests Guide" section above.

There are several guides available for much of Coursedog's functionality on CUNY's website. Coursedog also has an event request overview available. Although it is not tailored to Queensborough's specific request form, you may find it useful for general navigation in Coursedog.

All Queensborough faculty and staff were granted access to Coursedog automatically when we went live, and all new employees will automatically receive access.

Some users who already had access to the catalog or curriculum functionality may be unable to access to request events. If you are experiencing issues accessing Coursedog to submit a reservation request, you'll need to complete a Coursedog Access Request form with assistance from the Technology Support and Service Center (TSSC).