Academic Senate Committee on Bylaws Meeting on Wednesday, December 15, 2021

The Academic Senate Committee on Bylaws met on Wednesday, December 15, 2021, 12:00 p.m., via Zoom virtual platform

Committee Members in Attendance:

1. Scott Litroff (Committee Chairperson, English)
2. Barbara Rome (Committee Member, Nursing)
3. Weier Ye (Committee Member, English)
4. Audrey Arias (Student Representative)
5. Raymond Lam (Committee Secretary, Engineering Technology)

Liaisons in Attendance:

 

 

 

 

Business:

The meeting was called to order at 12:00 p.m.

 

1. Opening of Committee Meeting

• The chair determined that a quorum was established after four out of seven voting committee members were present. The meeting was therefore started.

 

2. Progress On Populating The Repository

• The chair asked if the committee members have any questions and progress in populating the repository.
• Scott Litroff uploaded a bylaws repository table in the Repository folder of Microsoft Team.
• Scott Litroff entered two entries of 2005 as examples.
• Weier Ye entered eight entries of 2010, 2017, and 2018 in the table. He indicated that he completed his assignment.
• Weier Ye was not able to find the approval date by the Senate for the motion of Bylaws Committee on October 10, 2017.
• Members were requested to send an email to the chair if there was any missing information from the Senate. The chair planned to ask the Senate about the information.
• Exact wordings of source documents were required to fill the table. Information of the source document was to be copied and pasted in the table. Weier Ye provided the correct and exact information on the table.
• Other committee members planned to populate the table after the final exam period.
• Scott Litroff welcomed any question, clarification, or feedback from committee members regarding populating the repository table.
• The task was expected to be completed by the next committee meeting of spring 2022 semester.
• The repository was planned to be completed by the end of spring 2022 semester.

 

3. Proposed Bylaws Change by Awards and Scholarships Committee

• The proposed changes are listed below:

 

From Awards and Scholarship Committee

 

1. Bylaws charges to be changed.

Section 12

 

Current Charge Number 2:

Select and recommend to the Academic Senate recipients for College awards and scholarships for all currently enrolled students and mid-year graduates.

 

Proposed Change to Charge Number 2:

Select and recommend to the Academic Senate recipients for College-wide awards and scholarships for all currently enrolled students and mid-year graduates.

 

Current Charge number 3:

Assist departments and coordinate administration of awards and scholarships.

 

Proposed Change to Charge Number 3:

Assist the Office of Financial Services and Scholarships in awarding the College-wide scholarships.

 

2. Rationale.

A guide for the committee on the Awards and Scholarship has not been updated since Spring, 2007. After reviewing and preparing the addendum to the Guide for all Standing Committee’s of the Academic Senate, the ASC committee realized that the wording of the bylaws does not quite represent what the committee does and what the committee has been doing as long as all of the current members and President designee can recall.

 

• Scott Litroff brought the proposed changes to a motion to vote. Raymond Lam seconded the motion.
• Committee members voted unanimously to approve the changes on December 15, 2021.

 

 

4. Update on The Bylaws Committee General Guide Addendum

• The chair planned to ask the Steering Committee for a reconsideration of the guide prepared by the Bylaws Committee in 2007 as the Bylaws Committee General Guide Addendum.

 

5. New Business

• No new business was suggested.

 

6. Adjournment

• Scott Litroff motioned to adjourn the meeting. Barbara Rome seconded the motion.
• All members agreed to adjourn the meeting.

 

7. Action Items

• Committee members are to examine committee documents and update the repository table in Microsoft Teams by the next meeting in 2022 spring semester.
• Scott Litroff is to ask the Steering Committee for a reconsideration of the Bylaws Committee General Guide Addendum.

 

The meeting was adjourned at 12:23 p.m.

 

 

Respectfully submitted,

Raymond Lam
Committee on Bylaws, Secretary

Minutes typed on December 27, 2021

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