Academic Senate Committee on Bylaws Meeting on Wednesday, October 06, 2021

The Academic Senate Committee on Bylaws met on Wednesday, October 06, 2021, 1:00 p.m., via Zoom virtual platform

Committee Members in Attendance:

Scott Litroff (Committee Chairperson, English)
Cheryl Tokke (Committee Member)
Weier Ye (Committee Member)
Raymond Lam (Committee Secretary, Engineering Technology)

Liaisons in Attendance:

Liza Larios (President's Designee) 

David Moretti (Director of Web Services)

 

 

Business:

The meeting was called to order at 1:05 p.m.

1. Opening of Committee Meeting

• The chair expressed thankfulness to David for joining the committee. David was invited to speak to the committee members on creating a committee document repository.
• The chair directed all attendees’ attention to the meeting agenda that was emailed to all members prior to the meeting.

 

2. Creation of Committee Document Repository

• Voting motions and search for voting motion documents were required in a repository that was accessible through a website.
• David proposed to create a blog website for storing documents with motions approved by the Bylaws Committee, and serving as a channel of communication with the Steering Committee.
• Approved motions by the Bylaws Committee, date of motion, status of motion including pending or approved status, changes of motion, approval by the Senate, date of approval by the Senate, and timeline history of motion were features of the blog website.
• Search options by date, topic, and item were to be included in the blog website.
• The blog website could be a work in progress and updated at all times.
• The proposed blog website was a perfect fit to what the committee was looking for and to the charters from the Steering Committee.
• A Web Services team was to create the blog website.
• Approved motion was the only type of motion included in the blog website.
• The committee voted and approved the proposal of creating a blog website to move forward.
• A timeline of creating the website was to be provided to the committee.
• The chair thanked David for joining the committee and his proposal.
• The Steering Committee was to be inquired about the starting date of document for depositing documents in the repository.

  

3. Current Committee Document Repository

• Meeting minutes were proposed to be stored in a file folder of the Bylaws Committee Microsoft Team.
• Documents were proposed to be stored in a chronological order.
• The committee documents were to be moved to the repository in the future.
• Links to the Microsoft team and file folders will be provided to all committee members in an email.

 

4. Name Change of Committee on Admissions

• The Chair provided an update on the proposed name change of Committee On Admissions from the current name to Committee On Re-Admissions.
• The Senate rejected the name change. The committee name remained the same.
• Voting on the name change by the committee was not required.

 

5. Bylaws Committee Personnel

• Positions of Steering Committee Designee, COC Liaison, and Student Representatives were to be determined.
• Position status was to be updated in the committee website.

 

6. Bylaws Committee Guide

• Steering Committee had responded to the work done by the committee on the committee guide in the past semester.
• Feedbacks from Steering Committee was to be provided to all committee members for review.

 

7. New Business

• No new business was suggested.

 

8. Adjournment

• Scott motioned to adjourn the meeting.
• Raymond seconded the motion and the meeting was adjourned.

 

9. Action Items (the items were retrieved from the meeting discussion after the meeting)

• David Moretti is to provide a timeline of creating a blog website.
• Scott Litroff is to inquire about the starting date of document for deposition in a repository.
• Raymond Lam is to provide links of Bylaws Committee Microsoft Team to committee members. (Completed on 10/10/21).
• Raymond Lam is to update the current status of the positions of student representatives, Steering Committee Designee, and COC Liaison in the Bylaws Committee website. (Completed on 10/10/21).
• Scott Litroff is to provide Steering Committee feedbacks on the committee guide to committee members.

  

The meeting was adjourned at 1:38 p.m.

 

 

Respectfully submitted,

Raymond Lam
Committee on Bylaws, Secretary

Minutes typed on October 11, 2021

• Agendas
• Committee Home page
• Documents and Articles
• Minutes