Committee On Vendor Services
Committee Guide Addendum
General Operation
- The Committee meets several times each semester in order to accomplish its various charges coming from the Bylaws, Senate actions, and the Steering Committee. The Committee operates by general review and consensus.
- The Committee serves as an intermediary party between individual departments and the departments and the administration. It may arrive at recommendations to the Academic Senate that are impartial and in the best interests of the College as a whole. Although the faculty members are appointed into particular academic departments they do NOT represent those departments at the Committee meetings. Committee members should not be relied upon as sources of information from or conduits for communications to their departments.
- The Committee must prepare an agenda, take minutes of the meetings, and prepare an annual report.
- [Refer to the GUIDE FOR STANDING COMMITTEE CHAIRPERSONS on the QCC website and see Attachment 1 for Annual Report to the Academic Senate.] Meetings should follow Robert’s Rules of Order which can be accessed at http://www.rulesonline.com/
- Documents generated by and received by the Committee should be uploaded to the Committee web page on the QCC website: https://www.qcc.cuny.edu/governance/academicSenate/cvs/index.html
- When issues of voting must take place within the Committee, even when electing a new Chairperson, within the meeting members are to vote via closed ballot, initial their vote, and submit their ballot to the Committee Secretary, who at that time can announce the outcome. The ballots are then put in a dated sealed envelope (with a note as to what the vote was for) and forwarded to the Senate Archivist.