Committee on Committees Minutes for Monday, March 1, 2022
Minutes
The Academic Senate Committee on Committee on Committees met on Monday, March 1, 2022 at 10:46am.
Committee Members in Attendance:
In attendance: Christine Mooney, Julia Rothenburg, Ian Schanning, Danny Sexton, Paul Sideris
Chair: Christine Mooney
Secretary: Julian Stark
Business:
The meeting was called to order at 10:46
The meeting (Zoom) began before 10:46 (when I joined)
1) Clara Wajngurt could not attend. (Did Sue Riekert join later on? I don’t recall that) The Chair will fill Steven Dahlke in about the meeting (also Jeanette Urcioli and Zivah Perel Katz; they can all receive these minutes)
2) After discussion, the Secretary’s request to record the meeting was unanimously not granted (including the sentiments of the Secretary)
3) A review of previous problems, mainly with the Committee database, ensued:
- a) The Secretary spoke about problems with the database, and the extensive work that the former Chair, Steve Hammel, had done to get around some of the problems, and how he had actually, done most of the work in populating the committees. The work of the committee last spring mainly been to iron out a couple of problems which developed.
- b) Ian and Danny both agreed with this, and said that the other than the adjudication of some sticky problems, Steve had done the lion’s share of the work.
4) Julia Rothenberg said that since she was also on the FEC, she felt there might be a conflict of interest in her being a member, and thought that her term had already expired (it ends in April).
5) Christine commented that when she was last chair, and by extension, pre-pandemic, the various tasks were parcelled out and shared.
6) For the Senate Election Steven Dahlke has the nomination record in a Google Form.
7) Christine and I were both supplied with laptops with VPN access to the database, but they do not always allow connection to it remotely.
8) Christine has worked on and updated the database as much as she could, working with what is now available.
9) Some current members of committees have called Christine inquiring about their status, but she had to tell them that there was not a good record of membership due to the difficulty in creating a Google Form, and server problems – which the current members of the commitee can all look at and straighten out.
10) Last year there was an insufficient number of people willing to serve on committees.
11) We have about a month to sort things out; ballots must go out by the end of March to be voted on at the April meeting of the Senate.
12) Christine would like to train one of the members to become the chair.
- a) Danny offered to take the Chair next term; he was concerned his term would expire before he could complete the work (his term ends April 2023).
- b) Julian said he would be willing to be Chair during the following academic year (but his term also ends April 2023, so he would have to run again to be on the committee).
13) Christine and Julian stated that the Steering Commttee should really work with IT in finding a better database. Having had some data processing experience himself much earlier, Julian said that they really should know something about databases. Danny suggested Docuware. Christine mentioned that Raj, who was working with her on the database, hadn’t even known of the existence of a new committee.
14) Christine asks if anyone else would like access to the database. She will email each member of the committee a .pdf of the COC Handbook. She approves of idea of a yearly rotating Chair.
15) Christine informed the committee that several chairs had suggested that no elections should occur, that the current memberships should just remain the same at this time. She rejected that idea.
16) A suggestion was made to divide the work into approximately two committees for each COC member.
17) Christine mentioned that there seems to be a problem using the QCC email Google Forms, so a different (such as a Gmail address) should be used by each member for that purpose.
18) Julia mentioned that if a COC member wishes to run for membership on a particular committee, they should be recused from any decisions on its membership.
19) Christine emphasized that junior faculty should be preferred as members, due to their need for service credit.
20) The Senate Election: Christine is trying to get clarity from Steven Dahlke, particularly as to dates.
21) Liza will hopefully join future meetings.
The meeting was adjourned at 11:20.
Respectfully submitted,
Julian Stark
Committee on Committee on Committees, Secretary
Minutes typed on 03/1/2022
