Computer Resources/Email Policy

The computer resources¹ of The City University of New York (CUNY) and Queensborough Community College (QCC) must be used in a manner that is consistent with the College's and University's educational purposes and environment. All users of computer resources are expected to act in a spirit of mutual respect and cooperation, and to adhere to the regulations for their use set forth in this document. As a user of CUNY/QCC computer resources:

• You must have a valid authorized account to use computer resources that require one and may use only those computer resources that are specifically authorized. You may use your account in the accordance with its authorized purposes and may not use an unauthorized account for any purpose.

• You are responsible for the safeguarding of your computer account. You should change your password frequently and should not disclose it to anyone. You should take all necessary precautions in protecting the account, no matter what type of computer resources you are using.

• You may not circumvent system protection facilities.

• You may not knowingly use any system to produce system failure or degraded performance. Chain letters are prohibited.

• You may not engage in unauthorized duplication, alteration or destruction of data, programs, or software. You may not transmit or disclose data, programs, or software belonging to others. You may not duplicate copyrighted materials.

• You may not engage in abusive or improper use of computer hardware. This includes, but is not limited to, tampering with equipment, unauthorized attempts at repairing equipment, and unauthorized removal of equipment components.

• Computer resources are provided for CUNY and QCC-related purposes. You may not use computer resources for private purposes, including but not limited to, the use of computer resources for profit- making or illegal purposes. Solicitation for commercial or partisan political purposes is prohibited.

• You may not use computer resources to engage in abuse of computer personnel or other users. Such abuse includes the sending of abusive, anonymous, defamatory, harassing, or unsolicited messages within CUNY/QCC or beyond via network facilities.

• The use of College computer resources may be subjected to College regulations and you are expected to be familiar with those regulations. College regulations are subject to revision. You are expected to be familiar with any revisions to the College regulations.

CUNY and QCC reserve the right to monitor, under appropriate conditions, all data contained in the system to protect the integrity of the system and to ensure compliance with regulations. The College is capable of accessing, reviewing, and recording:

1. Access to the system, including successful and failed login attempts and logouts;

2. Inbound and outbound file transfers;

3. Terminal connections to and from external systems;

4. Sent and received email messages;

5. Web sites visited, including uniform resource locator (URL) of pages retrieved;

6. Date, time, and user associated with each event.

Any user who is found to be in violation of these rules shall be subject to the following:

1. Suspension and/or termination of computer privileges;

2. Disciplinary action by appropriate College and/or University officials;

3. Referral to law enforcement authorities for criminal prosecution;

4. Other legal action, including action to recover civil damages and penalties.

¹ "Computer Resources" is an inclusive term referring to any and all computing/information technology: hardware, software and access. Hardware includes, but is not limited to, terminals, personal computers, workstations, printers, mice, monitors, cabling, peripheral devices. Software includes, but is not limited to, mainframe shared software, networked software and stand-alone software residing on personal computers. Access includes, but is not limited to, accounts on timesharing systems as well as access to stand-alone personal computer systems and other relevant technology such as email and the Internet.